Missing Secretarial Deadlines Can Shut Your Company Down
Most business owners focus on operations and forget that running a company comes with strict legal obligations â board meetings, annual filings, statutory registers â that must be maintained every year without fail.
Most businesses struggle with:
- â Missing ROC annual filing deadlines attracting âš100ââš500 per day in late fees
- â Not maintaining statutory registers â a violation that can trigger serious legal consequences
- â Board resolutions not properly drafted or signed â making major decisions legally invalid
- â No record of share transfers, director changes, or address updates filed with MCA
- â Company being struck off the MCA register due to prolonged non-compliance
What's Included in Secretarial Compliance
| Service | What We Do For You |
|---|---|
| Annual ROC Filing | Form MGT-7 (Annual Return) and Form AOC-4 (Financial Statements) â filed correctly and on time every year |
| Board Meeting Support | Drafting board meeting notices, agendas, minutes, and resolutions â all properly maintained and signed |
| Statutory Register Maintenance | Maintaining all mandatory registers â members, directors, share transfers, loans, and charges â in compliance with Companies Act 2013 |
| Director & KMP Changes | Filing DIR-12 for director appointments and resignations â and updating MCA records correctly |
| Registered Office Changes | Filing INC-22 for change of registered office address â within the state or across states |
| Share Transfer & Allotment | Proper documentation and MCA filing for share transfers, new allotments, and share certificate issuance |
| Charge Registration | Form CHG-1 filing for creation, modification, or satisfaction of charges â critical for bank loans and secured lending |
| Compliance Calendar Management | Tracking all your MCA and Companies Act deadlines â so you never miss a filing |
How It Works â 3 Simple Steps
Step 1: Share Your Company Details
We review your company's current compliance status, identify any past defaults, and create a complete compliance plan.
Step 2: We Handle All Filings
We draft resolutions, prepare forms, get required signatures, and file everything with the MCA â correctly and on time.
Step 3: Stay Compliant, Year After Year
We maintain your compliance calendar and proactively handle every annual filing and statutory obligation â no last-minute scrambles.
How AI Makes Secretarial Compliance Smarter & Faster
đ¤ Compliance Calendar AI
AI tracks all your MCA deadlines, board meeting schedules, and statutory timelines and sends automatic reminders before due dates â so nothing is missed.
đ MCA Filing Status Tracker
Real-time tracking of every form filed with the MCA â from acknowledgement to approval â so you always know the exact status of your company's filings.
đ Compliance Health Dashboard
AI scans your company's filing history and flags any gaps, overdue filings, or potential violations â giving you a clear compliance health score.
â ī¸ Document Drafting Assistant
AI generates first drafts of board resolutions, meeting minutes, and notices â which our CS professionals then review, finalize, and execute.
đ Annual Calendar Generator
After onboarding, AI generates a complete, personalized annual compliance calendar for your company â covering every deadline for the full financial year.
Frequently Asked Questions
A late fee of âš100 per day per form applies under the Companies Act â with no upper limit. Additionally, prolonged non-filing can lead to the company being struck off the MCA register. We file immediately to stop the penalty from growing.
Yes. Every company registered under Companies Act 2013 â regardless of size â must maintain statutory registers. Failure to maintain them is an offense under Section 88 and can result in penalties for directors and the company.
At minimum: MGT-7 (Annual Return), AOC-4 (Financial Statements), at least 4 board meetings per year, and maintenance of all statutory registers. We handle all of this as part of our annual secretarial compliance package.
Board meetings can be conducted via video conferencing under Companies Act provisions. We draft the notice, agenda, and minutes for each meeting â and handle the required filings after resolutions are passed.
Our annual secretarial compliance package costs significantly less than even a single year of MCA late fees â which can run into lakhs for companies with multiple missed filings. Prevention is far cheaper than the cure.
Why Businesses Trust R.C. Dave Group for Secretarial Compliance
| What We Offer | What It Means for You |
|---|---|
| â Deadline-First Approach | We track every MCA deadline so you never pay a single rupee in late fees |
| â End-to-End Handling | From board resolutions to MCA portal filing â we manage everything |
| â AI-Powered Compliance Calendar | Automated tracking and alerts for every statutory deadline |
| â All Company Types Covered | Pvt Ltd, LLP, OPC, Section 8 â all compliance handled |
| â Legal Documentation | Properly drafted resolutions, minutes, and registers that hold up legally |
| â Year-Round Retainer | One fixed monthly fee covers all your annual secretarial obligations |
What Our Clients Say
"R.C. Dave Group completely transformed how we handle our secretarial compliance. What used to take us days now happens automatically. We have not missed a single deadline since we started working with them."
"The team at R.C. Dave Group does not just handle the work â they actually explain what they are doing and why. For the first time, I actually understand my secretarial compliance situation. Highly recommended."
"I was nervous switching from my previous CA. But R.C. Dave Group made the transition seamless. Their AI-powered approach gives us insights we never had before. Best decision we made this year."
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